Environmental Policy – Matthew Algie

Matthew Algie is committed to conducting its activities in an environmentally responsible manner and recognises the need to continually improve its operations in order to protect, conserve and improve the environment, and minimise the potential environmental impacts arising from our activities.

In order to achieve our aims, Matthew Algie is committed, where applicable;

▪ to promote sound environmental management policies and practices throughout Matthew Algie and conform to all legal requirements as well as the requirements of BS EN ISO 14001;
▪ to promote environmentally responsible procurement of goods and services and to promote environmental awareness amongst our suppliers, contractors and partners;
▪ to use energy and water efficiently and in an environmentally responsible manner;
▪ to minimise waste generated from our business according to the principles of reduction, reuse or recycling waste where appropriate, and to monitor the treatment and disposal of residual waste;
▪ where practicable, use materials and processes that reduce the risk of pollution;
▪ to minimise any adverse environmental impact of any new development within Matthew Algie;
▪ to communicate within Matthew Algie and to the outside community, Matthew Algie’s environmental performance and objectives;
▪ to raise awareness internally of the company’s environmental impact, activities and performance, and to promote individual good practice and behaviour change both at work and at home;
▪ to document procedures and continually progress in environmental performance through setting clear objectives, and regular measurement, review and audit of our standards and objectives. The Environmental Committee brings together a cross-section of employees from different departments to manage this process.
▪ to align this policy, our procedures, objectives and activities with our broader sustainability goals as detailed in our Sustainability Plan.

Whilst Matthew Algie accepts the main responsibility for implementation of this policy; employees have a very important role in cooperating with those responsible for safeguarding the environment and are expected to assist and cooperate in the implementation of this policy.

The main responsibility for implementation of this policy lies with the Directors. The Policy has been endorsed by the Board of Directors who give their full support to its implementation.

Endorsed: Nick Snow, Managing Director
Date: 05/08/2024
Matthew Algie UK & Ireland

APPENDIX

1. Environmental Management Policies and Practices

Matthew Algie is committed to promote sound environmental management policies and practices throughout the company, encompassing all employees, customers and suppliers. Detailed below are examples of these.

Employees – Leadership Pledges
Our ‘Leadership Pledge’ initiative consists of 10 pledges departments can choose and aim to achieve throughout the year. These are reviewed annually, with feedback given and pledges reviewed and amended as required. This is successful in promoting good environmental management within our operations.

Environmental Committee Goals
Our environmental committee meets quarterly, consisting of staff from across departments and sites. They produce annual internal goals and promote these across the business.

Lunch and Learn
‘Lunch and Learn’ sessions are carried out monthly, managed by the sustainability team. These sessions address environmental issues, e.g., EUDR regulations, and promote environmental due diligence for our staff.

Internal Training
Environmental due diligence training is part of our induction process, highlighting our environmental management policies and practices. Additional training relating to our policies and practices is delivered to relevant staff and reviewed annually.

Suppliers – Compliance with our guidelines and policies
Suppliers are required to be compliant with our policies and environmental management guidelines. This ensures that our supply chain is aligned with our standards and environmental goals. We have policies detailing our specific approach to Green Coffee Sourcing and Purchasing, Deforestation and Palm Oil. Appendix Section 3 details what is communicated to suppliers through our Supplier Manual and contracts.

Suppliers – High Risk Raw Ingredient Risk Assessments
All high-risk raw materials bought by Matthew Algie are risk assessed and scored based on their country of origin and supplier processes.

Customers – Communicating our environmental targets and practices
We communicate our environmental management policies and practices to customers through our website, packaging and account managers.

2. Requirements of BS EN ISO 14001

ISO 14001 is an environmental management systems standard that sets requirements for handling environmental responsibilities and establishing a high-quality environmental management system. To achieve ISO 14001 certification, businesses must:

• Develop and implement an environmental management system.
• Conduct a thorough environmental impact assessment.
• Set environmental objectives and targets.
• Monitor and measure environmental performance.
• Continually improve the environmental management system based on regular reviews and evaluations.

3. Environmentally Responsible Procurement of Goods and Services

The Supplier Manual outlines the criteria required for environmentally responsible procurement.

High Risk Raw Materials (Section 6.1)
When selecting ingredient and raw material sources, suppliers must be aware of negative sustainability impacts associated with products such as palm oil and deforestation, cocoa and child labour, or cotton and water scarcity. Suppliers are expected to implement actions to mitigate these risks.

Prevention of Deforestation (Section 6.2)
Suppliers shall use best endeavours to ensure that:
• Products contain or are made using raw materials produced on land not subject to deforestation after 31 December 2020.
• For wood-based products, the wood has been harvested without causing forest degradation or negatively impacting biodiversity after 31 December 2020.

This is particularly relevant for supply chains involving coffee, cocoa, palm oil, pulp and paper, soy, tea, timber, sugar, metals and rubbers.

Suppliers must maintain records tracing raw materials to at least the municipality level and commit to continuous improvement, including:
o Achieving 100% certification for high-risk raw materials where a no-deforestation certification exists.
o Monitoring, verifying and controlling compliance with no-deforestation commitments across all tiers of the supply chain.
o Supporting or implementing ecosystem restoration and protection projects with monitored outcomes.

4. Environmental Performance and Objectives

Since 2022, we have committed to ‘Net Zero by 2040’, with our roadmap published. In May 2024, we aligned our carbon reduction targets with SBTi and published these on our website. This provides a transparent and structured trajectory for our targets and reduction efforts.

Internally, we hold quarterly environmental meetings where yearly environmental targets are set in line with the four workstreams of our ‘Net Zero 2040’ roadmap. Progress is reviewed quarterly with feedback provided. The 2024 environmental targets are:

Placing GHG emissions at the core of our business decisions

1. Publish our calculated GHG emissions so they are publicly available and update annually.

2. Align our environmental goals with SBTi targets and publish.

3. Create, share and agree a Scope 3 reduction plan with key suppliers.

Operating efficient sites

4. Reduce the percentage of waste that is not recycled to less than 10%.

5. Reduce food waste by 50% from the baseline year.

6. Use 100% renewable gas and electricity in our buildings.

7. Achieve a 5% reduction per tonne of roasted coffee.

8. Ensure 20% of packaging is recyclable (laminates and valves).

Moving to low carbon logistics and transportation

9. 10% transition to electric fleet.

10. Reduce fleet emissions by 10% from the baseline year.

11. Obtain emissions data from our top 5 transport providers.

Sourcing sustainably

12. 100% of relevant staff trained in human rights and environmental due diligence.

13. 90% of coffee certified with at least one certification.

14. 100% of suppliers issued with an up-to-date copy of our supplier guidelines.

15. Complete HREDD risk assessments and action plans for at-risk supply chains.

Helping our employees and customers live low carbon lifestyles

16. 100% of staff trained on environmental issues.

17. Introduce Cycle to Work.

18. 100 hours of conservation volunteering donated by employees, customers or suppliers.